The Board of County Commissioners of Washington County, Idaho, does hereby meet this 28th day of July, 2025.

IN THE MATTER OF ROLL CALL)

Donna White, Clerk, called roll call: Gordon Wilkerson, present; Jim Harberd, present; and Nate Marvin, present.

Jim Harberd opened the meeting, and Nate Marvin led the Pledge of Allegiance. Gordon Wilkerson gave the invocation.

IN THE MATTER OF CORRESPONDENCE/MEETINGS AND REPORTS)

Correspondence received by the Board was reviewed and disseminated as required.

The Board reviewed the following: A Letter of Resignation from Planning and Zoning Administrative Assistant Cindy Womack-Steele; and a July 21, 2025 letter from ICRMP (Idaho Counties Risk Management Program) regarding claim number C-25-01044- 23438.

Jim Harberd reported that he attended the Southwest District Health Board meeting last week. Harberd stated that there was discussion regarding landfills and the DEQ (Department of Environmental Quality) regulations/changes. Harberd further stated there was discussion of the responsibility of maintaining swimming pools.

Gordon Wilkerson moved, seconded by Jim Harberd, to approve a Retail Alcoholic Beverage License Application for Corona’s Catering LLC, doing business as La Familia Mexican Restaurant. Motion carried.

Nate Marvin moved, seconded by Gordon Wilkerson, to approve a Retail Alcoholic Beverage License Application for Gateway Adventures LLC doing business as The Saddle Rack. Motion carried.

Nate Marvin discussed the Agreement with the Weiser Chamber for use of the Vendome for a public hearing on August 21, 2025.

Gordon Wilkerson moved, seconded by Nate Marvin, to approve the Lease Agreement with the Weiser Chamber for use of the Vendome for a public hearing on August 21, 2025, regarding changes to the Planning and Zoning Ordinance pertaining to Commission members and length of terms. Motion carried.

Jim Harberd moved, seconded by Gordon Wilkerson, to approve legal representation for Nate Marvin with Shep Law Group with a $400.00 retainer fee and an hourly rate of

$400.00. Motion carried.

Jim Harberd moved, seconded by Gordon Wilkerson, to approve a demand warrant payable to Vendome Events Center in the amount of $130.00 for rental of the Vendome for the August 21, 2025, public hearing. Motion carried.

IN THE MATTER OF MINUTES)

The minutes of the Board not heretofore approved of July 24, 2025, were approved as written.

IN THE MATTER OF CLAIMS)

The Auditor was authorized to issue warrants totaling $106,713.40 for general expenses by a motion of Jim Harberd, seconded by Gordon Wilkerson. Motion carried unanimous.

The Auditor was authorized to issue warrants totaling $3,041,67 for jury expenses by a motion of Jim Harberd, seconded by Nate Marvin. Motion carried unanimous.

IN THE MATTER OF ROAD & BRIDGE/SOLID WASTE)

Jerod Odoms, Road and Bridge/Solid Waste Supervisor, met with the Board. Odoms presented an Application and Permit to Use Right-of-Way Approaches and Other submitted by Robert McConnell to the Board for approval.

Jim Harberd moved, seconded by Nate Marvin, to approve an Application and Permit to Use Right-of-Way Approaches and Other submitted by Robert McConnell. Motion carried.

Odoms provided a department update to the Board. Odoms stated Southwest District Health had conducted an inspection on the cap of the landfill. Odoms further discussed the possible use of the cap for composting at the site. Odoms informed the Board he had submitted a draft of proposed fee changes for Road and Bridge and Solid Waste to True Pearce, Prosecuting Attorney for review.

IN THE MATTER OF WEED DEPARTMENT)

Bonnie Davis, Weed Superintendent, and Cesar Carbajal, Building and Grounds Supervisor, met with the Board.

Davis stated she had budgeted to replace the flooring in the Weed Department in the current budget. Davis informed the Board that Carbajal had worked with her and had requested quotes for the flooring.

Carbajal discussed the quote that was received from Ramirez Floor Covering, LLC with the Board.

Jim Harberd moved, seconded by Nate Marvin, to approve the bid received for the Weed Department flooring in the amount of $11,143.00. Motion carried.

IN THE MATTER OF PLANNING AND ZONING VIRTUAL CREDIT CARD)

Danny Roark, Building Inspector, met with the Board. Roark requested approval of a virtual credit card for the Planning and Zoning Office.

Nate Marvin moved, seconded by Gordon Wilkerson, to approve the virtual credit card for Planning and Zoning with a credit limit of $1,000.00. Motion carried.

Roark discussed calls that have come into the office regarding requests for signatures on applications that he cannot sign. Roark stated that he does not have access to the program or the documents.

IN THE MATTER OF SHERIFF DEPARTMENT PER DIEM PROPOSAL)

Shelly Craig with the Sheriff’s Department met with the Board. Craig stated that she would like the Board to set a per diem amount per day and a breakdown between breakfast, lunch, and dinner. Craig also requested a designated amount for a travel day.

Marvin stated that $30.00 would be adequate for a travel day.

Matt Thomas, Sheriff, stated that the GSA (General Services Administration) rate could be approved if the Board felt that appropriate.

Craig reminded the Board this would be on a trial basis for the Sheriff’s Department for a period of one year.

Nate Marvin moved, seconded by Gordon Wilkerson, to allow Washington County Sheriff’s Office to implement the Travel Expense/Meal Allowance Policy following the GSA Guidelines for the 2026 budget year. Motion carried.

IN THE MATTER OF AMBULANCE)

Jim Harberd moved, seconded by Gordon Wilkerson, to recess as the Board of Washington County Commissioners and convene as the Board of the Weiser Ambulance District. Motion carried unanimous.

Donna White, Clerk, called roll call: Gordon Wilkerson, present; Jim Harberd, present; and Nate Marvin, present.

Alan Foster, Ambulance District Director, met with the Board. Also present was Claudia Licht, Administrative Assistant.

Licht discussed the districts cash balance with the Board. Licht stated that she had given Dan Coleman with Qwest CPA’s access to the on-line Quick Books program to review the districts’ books. Licht requested permission to use a credit card through January of next year for normal expenses, Licht stated the district would make the minimum monthly payments in order to retain cash.

Foster discussed staffing and stated the district is at minimum staffing. Call volume and cash receipts were discussed.

Foster discussed the possible annexation and told the Board that due to changes in tax law in 2021, it would not be a benefit to the district to annex the entire county into the district. Foster stated that he did meet with the Idaho Tax Commission to discuss a possible permanent override election.

Marvin suggested that the district find a tax attorney to assist with the permanent override process. There was discussion of meeting weekly until the financial issues are resolved.

Nate Marvin moved, seconded by Gordon Wilkerson, to allow the Ambulance District to use the credit card for monthly expenses and make minimum payments through January 16, 2026. Motion carried.

Jim Harberd moved, seconded by Gordon Wilkerson, to recess as the Board of the Weiser Ambulance District and reconvene as Board of Washington County Commissioners. Motion carried unanimous.

Donna White, Clerk, roll call: Gordon Wilkerson, present; Jim Harberd, present; and Nate Marvin, present.

IN THE MATTER OF PROSECUTING ATTORNEY)

True Pearce, Prosecuting Attorney, met with the Board. Pearce informed the Board there is no power or internet at the office due to a tree falling on the power lines during the storms over the weekend. Pearce informed the Board that the incorrect date was on the agenda and stated that the Board make a motion to do an emergency amendment to the agenda.

Nate Marvin moved, seconded by Gordon Wilkerson, to make an emergency amendment to the agenda correcting the date from June 28, 2025 to July 28, 2025. This was a clerical error. Motion carried.

Peace requested an executive session to discuss personnel matters and imminently likely litigation. Pearce stated he would like the Assessor and the Sheriff in the executive session.

Nate Marvin moved, seconded by Gordon Wilkerson, to go into executive session at 11:03 a.m. in accordance with I.C. 74-206(1) (a & b) to consider hiring a public officer,

employee, staff member or individual agent. This paragraph does not apply to filling a vacancy in an elective office, (b) to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; and (f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. Motion carried unanimous. Gordon Wilkerson, Aye; Jim Harberd, Aye; Nate Marvin, Aye.

Jim Harberd stated they were out of executive session at 11:51 a.m. Harberd stated, “No decisions or votes were taken during executive session. We will now resume as Washington County Commissioners.”

Marvin stated that it was listed on the agenda to discuss Planning and Zoning Mail Delivery issue. Marvin stated it appears that Danny Roark, Building Inspector, had notified the Post Office to terminate mail delivery in the County based on different issues. Marvin stated the Commissioners had no knowledge of this action, nor did the Prosecuting Attorney.

Nate Marvin moved, seconded by Jim Harberd, to reverse all decisions that were made to stop delivery of mail to certain addresses. Motion carried.

IN THE MATTER OF JAIL INSPECTION)

The Board conducted the quarterly jail inspection. There were no issues to report. IN THE MATTER OF TAX DEED AUCTION)

Jim Harberd read the Notice of Tax Deed Sale on the record as follows:

NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Washington County, Idaho, will offer for sale at a public auction in the Commissioner’s meeting room of the Courthouse located at 256 E. Court St., Weiser, Idaho, on Monday, July 28, 2025, at 1:00 o’clock p.m. the following described real property.

All real property will be sold subject to visible easements, easements of record and otherwise “as is” to the highest bidder for cash or cashier’s check. The real property described below shall have a minimum bid, and the Board reserves the right, as provided by law, to reject any and all bids.

Parcel: RPW0400014007A

Legal Description: Lots 7 and 8 of Block 14, Fruitvale Addition, to the City of Weiser, Idaho, as the same appear on the official plat thereof on file in the office of the County Recorder of Washington County, Idaho.

Physical address: 1023 State St., Weiser, Idaho.

Prior Owners: Robert E and Loretta Gibbish

Sheriff Thomas conducted the bidding. The property was sold to bidder number 9, Antelope Property Holdings, LLC in the amount of $152,000.00.

BUDGET WORKSHOP)

A budget workshop was held with the Board of County Commissioners and County Department Heads.

IN THE MATTER OF BUDGET PUBLICATION)

Nate Marvin moved, seconded by Gordon Wilkerson, to approve the 2026 proposed budget in the amount of $20,149,184.42 for publication. Motion carried.

Motion by Jim Harberd, seconded by Gordon Wilkerson, and unanimously carried to recess at 2:58 p.m. until August 4, 2025, at 8:45 a.m.

Chairman, Board of County Commissioners

ATTEST:

Clerk

A full audio recording of the Commissioner Meeting is available at the Clerk’s Office upon request.