April 7, 2025

The Board of County Commissioners of Washington County, Idaho, does hereby meet this 7th day of April 2025.

IN THE MATTER OF ROLL CALL)

Donna White, Clerk, called roll call: Gordon Wilkerson, present; Jim Harberd, present; and Nate Marvin, present.

Jim Harberd opened the meeting and Nate Marvin led the Pledge of Allegiance. Gordon Wilkerson gave the invocation.

IN THE MATTER OF CORRESPONDENCE/MEETINGS AND REPORTS)

Correspondence received by the Board was reviewed and disseminated as required.

The Board reviewed a April 1, 2025 letter from Cathy Keach regarding the March 18, 2025 Planning and Zoning Commission meeting; a March 21, 2025 letter requesting a Name Clearing Hearing; a March 30, 2025 letter from Joseph Pedevilla regarding a building permit on property located on Long Road, Weiser, Idaho.

Gordon Wilkerson provided an update on the SREDA (Snake River Economic Development Alliance) meeting he attended last week. Wilkerson also provided an update on the Weiser Soil Conservation District meeting.

Nate Marvin provided an update regarding the Washington County Fair Board meeting he attended.

Jim Harberd moved, seconded by Gordon Wilkerson to approve an Alcohol Beverage Catering Permit Application for Sunnyside Farm and Events LLC to be used April 19, 2025. Motion carried.

Gordon Wilkerson moved, seconded by Nate Marvin, to approve an Alcohol Beverage Catering Permit Application for Sunnyside Farm and Events LLC to be used April 26, 2025. Motion carried.

Nate Marvin moved, seconded by Gordon Wilkerson, an Alcohol Beverage Catering Permit Application for Sunnyside Farm and Events LLC to be used April 24, 2025. Motion carried.

Gordon Wilkerson moved, seconded by Nate Marvin, to approve a demand warrant payable to Idaho State Tax Commission in the amount of $9.06. Motion carried.

Gordon Wilkerson moved, seconded by Jim Harberd, to approve a demand warrant payable to Will Stoy, LLC in the amount of $200.00. Motion carried.

Nate Marvin moved, seconded by Gordon Wilkerson, to approve the Operation of Funds/ Statement of Treasurer’s Cash for January 2025 in the amount of $19,659,162.35. Motion carried.

Gordon Wilkerson moved seconded by Nate Marvin, to approve the February 2025 Operation in Funds/Statement of Treasurer’s Cash in the amount of $17,534,199.23. Motion carried.

Jim Harberd moved, seconded by Nate Marvin, to approve Beniton Change Order PCCO #017 in the amount of $10,207.15. motion carried.

Jim Harberd moved, seconded by Gordon Wilkerson to approve Beniton Change Order PCCO #018 in the amount of $1,354.95. Motion carried.

Nate Marvin moved, seconded by Jim Harberd, to approve Beniton Change Order PCCO #019 in the amount of $1,933.62. Motion carried.

Jim Harberd moved, seconded by Nate Marvin, to approve Beniton Change Orders PCO #020 in the amount of $1,354.95; PCO #021 in the amount of $10,207.15; PCO #022 in the amount of $1,933.62. Motion carried.

Gordon Wilkerson moved, seconded by Nate Marvin, to approve PCO #023 in the amount of $2,465.20. Motion carried.

Before making a decision, the Board requested a quote be obtained from Comfort Zone to include the total of the HVAC units and cost of the crane for installation.

IN THE MATTER OF MINUTES)

The minutes of the Board were not heretofore approved of March 24, 2025, approved as amended.

IN THE MATTER OF ROAD & BRIDGE/SOLID WASTE)

Jerod Odoms, Road and Bridge/Solid Waste Supervisor, met with the Board. Odoms discussed the Idaho Transportation Department of Transportation Completion of Right- of-Way Certificate for the Cove Road Bridge with the Board.

Nate Marvin moved, seconded by Gordon Wilkerson, to allow the Chairman to sign the Idaho Transportation Department Certificate of Completion of Right-of-Way Activities for the Cove Road Bridge. Motion carried.

Odoms discussed the closing documents for Parcel #3 of the Cove Road Bridge Project.

Nate Mavin moved, seconded by Gordon Wilkerson, that the Board sign the closing documents on Parcel # 3, James Bain, Cove Road Bridge. Motion carried.

Odoms reviewed the Agape Bridge Solutions Master Services Agreement with the Board.

Jim Harberd moved, seconded by Nate Marvin, to approve the Agape Bridge Solutions Master Services Agreement. Motion carried.

Odoms presented an Application for Placement of Culverts/Approaches submitted by Tyanna and Tony Hook to the Board.

Gordon Wilkerson moved, seconded by Nate Marvin to approve the Application for Placement of Culverts/Approaches submitted by Tyanna and Tony Hook. Motion carried.

Odoms presented an Application for Placement of Culverts/Approaches submitted by Kenneth and Tanya Billington to the Board.

Gordon Wilkerson moved, seconded by Nate Marvin to approve the Application for Placement of Culverts/Approaches submitted by Kenneth and Tanya Billington. Motion carried.

Odoms presented an Application for Placement of Culverts/Approaches submitted by Anthony Butler to the Board.

Gordon Wilkerson moved, seconded by Nate Marvin, to approve the Application for Placement of Culverts/Approaches submitted by Anthony Butler. Motion carried.

Odoms discussed a request for access near Frasier Road with the Board.

Gordon Wilkerson moved, seconded by Nate Marvin, to approve the Application for Placement of Culverts/Approaches submitted by David Dickerson. Motion carried.

Odoms provided a department update to the Board.

Wilkerson discussed the removal of a gravel bar from the Weiser River.

IN THE MATTER OF ELECTED OFFICIALS AND DEPARTMENT HEADS)

Sabrina Young, Treasurer, informed the Board that the Sheriff’s Department has collected on all five Warrants of Distraint. Young further stated that one property owner has expressed intention to pay on one parcel for Pending Issue for Tax Deed. Young stated that the one parcel will likely come before the Board at the May 5th Public Hearing, Pending Issue for Tax Deed.

Robert Peterson, Information Technology Director, informed the Board that ten new computers have been installed in the Courthouse and seven are to be installed in the

Annex Building for Sheriff Department staff. Peterson further stated that MTE (Midvale Telephone Exchange) will terminate the fiber cable between the Annex and Courthouse tomorrow. Peterson reported that members of the Idaho National Guard will be on site next week. Peterson discussed the possible need to change service providers for internet security needs.

Bonnie Davis, Weed Superintendent, reported the Gopher Trapping Seminar was held March 29, 2025, and was well attended. Davis reported that roadside spraying is under way. Davis stated that in the past, the Forest Service paid $6,500.00 to spray the Forest Service right-of-way. Davis further stated that there may be funding in the future due to wildland fires.

Johnny Biddinger, Emergency Management, informed the Board that water levels are declining. Biddinger stated that he is waiting to hear from the State regarding Federal Funding.

Dahlia Stender, Juvenile Probation Supervisor, informed the Board that April is Child Abuse Prevention Month. Stender stated that the State of Idaho may contact the Board regarding the Annual Review on April 29th.

Debbie Moxley-Potter reported transactions for the month of March in the Department of Motor Vehicles (DMV) and Driver’s License have doubled. Moxley-Potter stated that the countertop for the Driver’s License desk was not included in the original bid for the Annex building. Moxley-Potter stated that a laminate countertop would cost $2,355.42 or a solid countertop matching the DMV office countertops would cost $5,133.75. This would match the new construction.

Nate Marvin moved, seconded by Gordon Wilkerson, to approve the new countertops in the amount of $2,355.43. Motion carried.

There was continued discussion regarding the countertop. Donna White, Clerk, stated that there is funding available to cover the cost of the countertops. White read an email on the record from Houston Head that stated that he felt “comfortable saying we could add the solid surface top and still meet our goal.”

Nate Marvin moved, seconded by Gordon Wilkerson to rescind his motion of new countertops in the amount of $2,355.43. Motion carried.

Gordon Wilkerson moved, seconded by Jim Harberd, to approve the countertop in the amount of $5,133.75 to be paid from PILT funds. Wilkerson Aye, Harberd, Aye, Marvin Nay. Motion carried.

Donna White, Clerk, informed the Board that the Commissioner meeting room may be needed for Magistrate Court proceedings on June 9, 2025, for approximately one hour from 10:00-11:00 a.m. due to a District Court trial in the courtroom. White stated that the

Commissioners may need to recess long enough to allow for the court proceedings to be completed and then reconvene.

Matt Thomas, Sheriff, informed the Board that a data cable will need to be purchased in the amount of $913.07 for the Annex Building. Thomas stated he would purchase the cable from his budget.

Nate Marvin moved, seconded by Gordon Wilkerson, to approve the purchase of a data cable in the amount of $913.07 to be purchased from the Sheriff’s budget. Motion carried.

IN THE MATTER OF PROSECUTING ATTORNEY)

True Pearce, Prosecuting Attorney, met with the Board.

Gordon Wilkerson moved, seconded by Nate Marvin to go into executive session at 10:09 a.m. in accordance with I.C. 74-206(1) (a & b) to consider hiring a public officer, employee, staff member or individual agent. This paragraph does not apply to filling a vacancy in an elective office, (b) to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; and (f) to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. Motion carried unanimous. Gordon Wilkerson, Aye; Jim Harberd, Aye; Nate Marvin, Aye.

Jim Harberd stated they were out of executive session at 11:26 a.m. IN THE MATTER OF AMBULANCE)

Jim Harberd moved, seconded by Gordon Wilkerson, to recess as the Board of Washington County Commissioners and convene as the Board of the Weiser Ambulance District. Motion carried unanimous.

Donna White, Clerk, called roll call: Gordon Wilkerson, present; Jim Harberd, present; and Nate Marvin, present.

John Jess, Ambulance District Deputy Director, met with the Board. Order No. 25-25 for payroll expenses in the amount of $33,234.69 and Order No. 25-26 for general expenses in the amount of $10,992.79 was presented to the Board for review.

Nate Marvin moved, seconded by Gordon Wilkerson, to approve Order No. 25-25 for payroll expenses in the amount of $33,234.69. Motion carried.

Nate Marvin moved, seconded by Gordon Wilkerson, to approve Order No. 25-26 for general expenses in the amount of $10,992.79. Motion carried.

The Board reviewed the Budget vs. Actuals Totals Report for October 2024 – February 2025.

Jim Harberd moved, seconded by Gordon Wilkerson, to recess as the Board of the Weiser Ambulance District and reconvene as Board of Washington County Commissioners. Motion carried unanimous.

Donna White, Clerk, roll call: Gordon Wilkerson, present; Jim Harberd, present; and Nate Marvin, present.

IN THE MATTER OF BOARD OF COMMUNITY GUARDIANS)

Layna Hafer and Jana Hill met with the Board. Janet Caufield, Guardianship and Conservatorship Monitoring Coordinator was also present. Hafer provided a brief overview of duties of the Board of Community Guardians. Hafer discussed the Annual report and the proposed amendment to the By-Laws.

Marvin questioned Article 8 of the proposed bylaws and asked if confidentiality discussion time would be an applicable time for the Board of Community Guardians to enter executive session.

It was determined that the amended bylaws will be reviewed by True Pearce, Prosecuting Attorney, before approval by the Board.

There was discussion of having the Board of Community Guardians mail delivered to a county office. Donna White, Clerk, stated that mail for the organization could be delivered to the Clerk’s office and picked up by a member of the organization.

True Pearce, Prosecuting Attorney, stated that the Board of Community Guardians can print needed documents/papers at the Prosecutor’s office.

IN THE MATTER OF THE CITY OF CAMBRIDGE, CITY OF AREA IMPACT)

Mayor Mark Loveland and Sandra McKee, City Clerk, met with the Board. McKee informed the Board that they have been working on updating their Comprehensive Plan in conjunction with the Area of City Impact Ordinance. McKee reviewed the ordinance with the Board. McKee stated that the City of Cambridge Attorney had reviewed the Area of City Impact Ordinance. McKee discussed the original parcel rule and how it would affect the proposed Impact Area. Paragraph C which states:

“That City of Cambridge ordinances, rules and regulations shall not apply to any parcel of land twenty (20) acres or larger and used solely for agricultural purposes.”

Brent-Dowell questioned the definition of “solely for agricultural purposes” as stated in the proposed ordinance. Brent-Dowell also questioned when county code would apply in the Area of City Impact.

Harberd stated that there are items that will need further discussion with the Prosecuting Attorney before the Board could make a decision on the proposed ordinance.

McKee further discussed the proposed Area of City Impact and reviewed the map she provided with the Board. McKee stated that only A2 zoning would be in the Impact Area. McKee questioned if the Board could approve the Area of Impact before approving the proposed ordinance.

Pearce questioned the location of the Impact Area.

Loveland stated that the boundaries were determined by parcel boundary lines and legal descriptions.

The Board requested time to further review the documentation provided.

Motion by Jim Harberd, seconded by Gordon Wilkerson, and unanimously carried to recess at 12:50 p.m. until April 14, 2025, at 8:45 a.m.

Chairman, Board of County Commissioners

ATTEST:

Clerk

A full audio recording of the Commissioner Meeting is available at the Clerk’s Office upon request.